Recruitment Privacy Notice
This Recruitment Privacy Notice is applicable to the personal information collected by Kennedy/Jenks Consultants, Inc. and its subsidiaries (collectively, “Kennedy Jenks”, “we,” “us,” or “our”) who are applicants for employment to the extent such personal information is subject to the California Consumer Privacy Act of 2018 (“CCPA”), California Privacy Rights Act (“CPRA”), and other California privacy laws. Any terms defined in the CCPA and CPRA have the same meaning when used in this Notice.
This notice informs applicants and potential employees of the categories of personal information we collect from them, the categories of sources of personal information collected, the business or commercial purposes for which the personal information will be used, and your rights and choices regarding any personal information collected.
In collecting, using, or disclosing personal data about potential employees, Kennedy Jenks will adhere to the obligations set out in this notice and applicable local laws. Where there is a conflict between local law and this policy, local law will apply.
1. Collection
The personal and sensitive information that we are collecting; principally any such information we collect is voluntarily provided by you.
To apply for employment or to receive information from Kennedy Jenks about job openings, you may be asked to provide personal data. The personal data that you may be requested to provide, or voluntary provide, may include:
- Name
- Contact information, including home address, home telephone, mobile telephone, and email address
- Date of birth
- Tax Identification and any other government identification number or unique identifiers
- Employment and work history
- Education history and results
- Citizenship, eligibility or right to work
- Interest in employment opportunities
- Job specific questions that relate to your fitness for a particular position
- Information collected during interviews (face to face, audio or video)
- Information regarding potential conflict of interest issues
- Information you provide to create security questions and answers used to validate your identity when you return to the website
- Internet or network activity information, such as browsing history and interactions with our online systems and websites and any personal information that you provide
- Geolocation data
- Characteristics of protected classifications under California or federal law, such as age, marital status, gender, sex, race, color, disability, citizenship, primary language, immigration status, military/veteran status, disability, request for leave, and medical conditions
- Information and extra details you choose to share voluntarily with us
- Inferences drawn from any of the Personal and Sensitive Personal Information listed above to create a profile or summary about, for example, an individual’s preferences and characteristics.
The information we request you to provide in required fields is required under applicable law, to assess your application or to enter into an at-will employment relationship with you if you are selected. If you do not provide this information, we will not be able to process your application. Kennedy Jenks will treat any personal data considered sensitive under applicable law in accordance with that applicable law. The collection and use of sensitive personal data will be limited to that which is strictly necessary for the purposes for which it was collected. Your explicit consent will be obtained to the processing of your sensitive personal data, unless otherwise permitted by applicable law.
2. Use of Personal Data
Personal data is information you voluntarily provide that can be used directly or indirectly to identify you as an individual.
Any personal data collected will be used to:
- enable you to express interest in and/or allow you to apply for employment with Kennedy Jenks;
- consider your candidacy for employment with Kennedy Jenks;
- comply with any applicable legal and regulatory requirements involving job applicants, which may include providing reports to government agencies;
- verify your identity to ensure security for one of the other purposes listed in this notice;
- populate your employee records in the event you are hired by Kennedy Jenks;
- submit license registrations;
- protect against fraud;
- conduct internal investigations and comply with legal obligations;
- to operate, manage and maintain our business.
- to otherwise accomplish our business purposes and objectives, including, for example:
- Emergency services;
- Conducting research, analytics, and data analysis;
- Maintaining our facilities and infrastructure;
- Quality and safety assurance measures;
- Conducting risk and security controls and monitoring;
- Protecting confidential and trade secret information;
- Detecting and preventing fraud;
- Performing identity verification;
- Performing accounting, audit, and other internal functions, such as internal investigations;
- Complying with the law, legal process, and internal policies;
- Maintaining records;
- Claims processing;
- Responding to legal requests for information and subpoenas; and
- Exercising and defending legal claims.
- Any other purposes authorized by the California Privacy Protection Agency, California or Federal law.
Personal data is used only in ways that are compatible with the purposes described in this policy. Kennedy Jenks takes commercially reasonable steps to ensure that the personal data is relevant to its intended use and is accurate, up-to-date, and complete. We may or may not have used Personal and Sensitive Personal Information about you for each of the above purposes.
3. Sharing of Personal Data
3.1 Within Kennedy Jenks
Your personal data may be shared within Kennedy Jenks, for example with members of the relevant HR, recruitment and assessment teams, managers in the business area in which you are applying for work and Legal, IT and cybersecurity staff, if access to the data is necessary for performance of their roles.
Because Kennedy Jenks operates nationally with locations in many different states, we may transfer your information from one Kennedy Jenks legal entity to another in order to accomplish purposes listed in this notice. We will transfer your personal data in a manner that is consistent with applicable legal requirements.
3.2 With Third Parties
Kennedy Jenks shares your personal data outside Kennedy Jenks to:
- service providers Kennedy Jenks has retained to perform services on its behalf, for example companies who provide e-verify services, registration and license providers, suppliers who undertake background screening and academic institutions to validate information you provide;
- comply with legal obligations, including in response to a legitimate legal request from law enforcement authorities or other government regulators;
- maintain the security and integrity of our networks and systems;
- investigate suspected or actual illegal activity;
- prevent physical harm or financial loss; or
- support the sale or transfer of all or a portion of our business or assets (including through bankruptcy)
All service providers to Kennedy Jenks will use personal data only for the purposes identified in this notice and will provide services under a contract which restricts use of information to that which is necessary to perform services on our behalf or to comply with legal requirements.
4. Selling of Personal Information
Kennedy Jenks DOES NOT sell your personal information.
5. Access & Correction
You have a right to inquire about the personal data Kennedy Jenks holds about you. To access or change your information, you can log into your profile and make any corrections or deletions required. To report problems with the recruitment site or to pose questions or concerns, please contact our Data Privacy Officer using the information below. If you want to exercise one or more of your rights, please contact our Data Privacy Officer using the information below.
6. Third-Party Links
In some instances, non-Kennedy Jenks controlled websites, such as social media sites (via “widgets”) such as LinkedIn, can include links to this recruitment site. However, Kennedy Jenks does not control such third-party websites, and cannot be responsible for the content or the privacy practices employed by other websites.
7. Safeguards
Kennedy Jenks has in place physical, electronic and procedural safeguards appropriate to the sensitivity of the information we maintain. Safeguards will vary depending on the sensitivity, format, location, amount, distribution and storage of the personal data. They include physical, technical, and managerial measures to keep personal data protected from unauthorized access. However, due to the nature of the internet and related technology, we cannot absolutely guarantee the security of personal data, and Kennedy Jenks expressly disclaims any such obligation.
8. Data Retention
Kennedy Jenks retains personal data as is necessary to fulfill the purposes described in this notice. Your personal data will be retained so as to consider you for roles for which you may be qualified within Kennedy Jenks.
Kennedy Jenks may also retain personal data for any additional period as required by applicable law or regulation, court, administrative or arbitration proceedings, or audit requirements.
9. Changes to this Notice
As Kennedy Jenks expands and improves this recruitment site, we may need to update this notice. This notice may be modified from time to time. We encourage you to review this notice on a regular basis for any changes.
10. Recruitment Site Navigational Information & Cookies
Kennedy Jenks monitors user traffic patterns throughout the recruitment site according to a user’s domain name, browser type, date and time of access and pages viewed. Web servers collect the domain names and other technical information associated with visitors to the recruitment site. This information is collected in order to measure the number of visitors to the recruitment site and to determine which areas of the recruitment site users find useful based upon the amount of traffic to particular areas. Kennedy Jenks uses this information to enhance users’ experience in the recruitment system and to better prepare future content based on the interests of users.
Cookies are small text files sent to and stored on users’ computers that allow websites to recognize repeat users, facilitate users’ access to websites, and allow websites to compile aggregate data that will allow content improvements. Cookies do not damage users’ computers or files. Web beacons are transparent graphic images, often just the size of a single pixel, that allow websites to track activity on the site.
Kennedy Jenks may use both cookies and web beacons on this recruitment site to collect aggregate and anonymous usage data so that it can improve the functionality of the recruitment site. Kennedy Jenks may also use cookies which can contain personal data to enhance your user experience. For example, the recruitment site may permit you to select a language and/or geographic location preference, which will be stored for future visits.
Our recruitment site uses third-party cookies from the Kennedy Jenks’ service providers to manage your activity during a session. These cookies track sessions, user inputs, and user authentication. These service providers also use cookies to determine whether you navigated to this recruitment site from an external one to track the effectiveness of external postings.
If you do not want cookies to be accessible by this recruitment site, you should adjust the settings on your browser program to deny or disable the use of cookies. You can find additional information on cookies and web beacons at http://www.allaboutcookies.org/.
11. Contact Information
If you have any questions or comments about this notice, our Privacy Statement, the ways in which we collect and use your personal information, your choices and rights regarding such use, or wish to exercise your rights under California law, please do not hesitate to contact us at:
Email: privacy@kennedyjenks.com
Phone: (800) 595-2597
Website: www.kennedyjenks.com
Attn: Data Privacy Officer
Address: 275 Battery Street, Suite 550
San Francisco, CA 94111
Data Privacy Request Intake Form can be found here.
